UBO Registry Annual Confirmation Requirement 2025

Deadline 31/12/2025

annual requirement for companies to confirm their Ultimate Beneficial Owners (UBO) information

The Department of the Registrar of Companies and Intellectual Property has announced the annual obligation for entities registered in Cyprus to confirm the details of their Ultimate Beneficial Owners (UBOs) for 2025.

This confirmation applies to all entities incorporated or registered under the Companies Law, Cap. 113, including European Companies (SE) and Partnerships. The confirmation period runs from 1 October 2025 to 31 December 2025 and is conducted through the Beneficial Owners Registry System on the Ariadni / Gov.cy portal.

Entities Required to Comply

The following entities are subject to the annual confirmation requirement:

  • Companies incorporated or registered under the Companies Law, Cap. 113

  • European Public Limited Liability Companies (SE)

  • Partnerships and Cooperatives

  • Any other legal entity registered in Cyprus

Compliance Process

1. Review and Confirm
Verify that the UBO details recorded in the Beneficial Owners Registry remain accurate and up to date. Confirmation must be submitted electronically via the Ariadni portal.

2. Update (if applicable)
If there are changes to the beneficial ownership structure, these should be filed first, followed by the confirmation of details within the confirmation window.

3. Maintain Records
Keep your UBO documentation and supporting evidence readily available, as the Registrar may request verification or clarification at any time.

Key Deadlines and Obligations

Requirement Timeline Notes
Annual confirmation of UBO data 1 October – 31 December 2025 Mandatory for all entities
Change in UBO or control Within 45 days of change Must be filed promptly
New entity registration Within 90 days of incorporation Initial UBO submission required
Registrar’s discrepancy notice Within 30 days of notice Must be rectified to avoid sanctions

Penalties for Non-Compliance

Failure to complete the annual UBO confirmation by 31 December 2025 will result in financial penalties imposed by the Registrar of Companies:

  • €100 fixed fine on the first day of non-compliance

  • €50 per day for continued default, up to a maximum of €5,000 per entity

Directors and officers are generally not fined individually under the revised framework unless deliberate negligence is proven.

Practical Considerations

  • Only one confirmation submission is permitted each calendar year (between 1 October and 31 December).

  • If a change occurs after the annual confirmation, it does not require re-confirmation within the same year.

  • Entities must ensure their registered office address is correct and up to date, as important notifications from the Registrar are sent there.

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